There’s not very much you need to know about backups and we have put together the simplest strategy we could.
The first thing to cover is what most people have learnt to do, but is no longer the best way. If you are making a backup to a hard drive, there are a few problems with this. Whilst this was once considered a good idea, there are easier and more effective ways to do it now. Making a backup to a hard drive is only was only ever as reliable as the person making the backup, it was only as up to date as when you last remembered to do it, and won’t offer protection against environmental disasters (like a house fire) if you store it with the computer.
So, we recommend using a cloud folder. Don’t panic, it’s not complicated. You simply install a program, which will create a new folder and then you moved all of your documents to the new folder. The program you need to install will be either Dropbox or OneDrive, or something similar. OneDrive is often the most economical. After you install it you just move all of your documents out of ‘My Documents’ and in to the OneDrive folder, which will be next to ‘My Documents’.
These cloud backups have the advantage of being constantly synchronised, so any changes you make to anything, are backed up immediately. The backup is always off-site. And, it is not dependant on anyone remembering to put the drive in or run the backup.
There are also further advantages to security. Because these services create a history of your documents changes too, they also protect you against ransomware.
Then, you can also tell it to share the documents between all of your devices, so if you have two or more computers they all have the latest version of all the files, all the time. And, your photos can get synchronised from your phone to your computer automatically, if you put the app on your phone too.