There’s not very much you need to know about backups, so we have put together a very simple strategy for you.
Hard Drive Backups
Backing up to a hard drive is the basic option. It has a few problems:
- only as reliable as the person making the backup;
- only as up-to-date as to when you last remembered to do it; and
- no protection against environmental disasters (like a house fire) unless you store it in a different location.
Hard drive backups were once a good idea, but there are easier and more effective ways available today.
We recommend using a cloud folder. Don’t panic, it’s not complicated.
There are a number of options available, from the economical Dropbox or OneDrive, through to SpiderOak.
Dropbox and OneDrive offer limited data security. SpiderOak encrypts your data at source and destination, meaning that nobody else can access your data.
to use the cloud for backups, you simply install a program. This program creates a new folder, and then you move all your documents to the new folder.
Cloud backups offer advantages such as:
- being constantly synchronised, so any changes you make are backed up immediately;
- always located off-site;
- creating a history of your documents changes, which protects you against ransomware;
- ability to share the latest version of documents between all your devices; and
- not being dependent on anyone remembering to put the drive in or run the backup.